Operations team assistant 运营部助理 bij Daimler

Verloopt over 14 dagen

Tasks


Task Description
1. Daily secretarial support
  • Organize daily work in a structured way, such as calendar management, visitor reception, internal and external meetings setup and appointments scheduling;
  • Coordinate daily correspondences, such as phone call, email, post, etc.
  • Support business trips arrangement, including flight booking, hotel reservation and local transportation liaison, and conduct reimbursement formalities for business trips;
  • Organize Team Building activities and design the whole process to ensure an effective outcome.

2. Daily business support
  • Assist with system approval request with preparation and pre-review if necessary;
  • Draft department meeting agenda and topics, take meeting minutes and follow up on defined tasks;
  • Prepare presentation for departmental meetings, including proposing topics, discussing with supervisors on the framework, and communicate related message to management team;
  • Collect and analyze data from management team and support supervisors to meet the requests from HQ;
  • Regularly collect purchasing requests from teams and communicate with IPS colleagues to ensure the funding for the procurement;

¬-Work as point of access and attend meetings to deliver the company-wide message to the team;
  • Prepare and review documentation for signature process;
  • Maintain appropriate document filing and department T-share drive records;

3. Department administrative support and cross-functional coordination
  • Facilitate communication and coordination with direct-reports for various business needs;
  • Coordinate internal process and procedure such as procurement, payment, training, and other tasks;
  • Channel information within the department and organize department-level events and activities;
  • Manage internal social media platform and publish articles in line with business updates within the team;
  • Coordinate and execute ad-hoc tasks assigned by supervisors

Qualifications


Qualification
  • Education: Bachelor degree and above
  • Experience: 2 – 3 years working experience in multinational companies
  • Specific Knowledge:
  • Good communication and interpersonal skills, strong multi-tasking and problem solving abilities
  • Reliable, accountable and able to work under pressure
  • Excellent spoken and written English
  • Advanced Microsoft Office skills

  • Job-ad-number:

    MER0000TXD
  • Publishing date:

    24.09.2020
  • Field of activity:

    Finance/Leasing & Banking
  • Department

    Operations China

Benefits

To location: Beijing, Mercedes-Benz Auto Finance Co., Ltd.

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